Director of Finance & Administration

Job Title:                       Director of Finance and Adminstration Position

Division:                       Administration     

Organization:             Friends of Southwest Virginia
Reports To:                 Executive Director  

Location:                      SWVA Cultural Center & Marketplace – One Heartwood Circle, Abingdon VA 24210

 

ABOUT FRIENDS OF SOUTHWEST VIRGINIA:

Friends of Southwest Virginia is seeking a dedicated and dynamic individual to fill the role of the Director of Finance and Administration.

Friends of Southwest Virginia collaborates with 19 counties and four independent cities along the southern and western borders of Virginia. These areas have faced challenges stemming from the decline of coal, tobacco, and manufacturing industries over the past few decades. Through regional partnerships, Friends of Southwest Virginia work hand in hand with local communities and regional partners to strategically develop cultural and natural assets, thereby enhancing the region’s quality of life, tourism offerings, and infrastructure improvements.

POSITION OVERVIEW:

Reporting directly to the Executive Director, the Director of Finance & Administration is responsible for providing financial oversight for Friends of Southwest Virginia, including managing the daily financial operations, overseeing

accounts receivable and account payable, bank reconciliation, payroll, annual audit, monthly sales tax reports, and preparing financial reports for Executive Director and the Southwest Virginia Cultural Heritage Foundation, Friends of Southwest Virginia and ‘Round the Mountain Board of Directors.

This position is also responsible for managing the non-profit organization’s human resources activities, overseeing grant reporting and reimbursements, assisting Executive Director with Board of Director meetings, and creating organizational and program budgets in collaboration with the Executive Director.

 

General Responsibilities

Financial Management

  • Oversee overall financial management, planning, systems, and controls.
  • Management of budget in coordination with the Executive Director.
  • Oversee accounts payable and accounts receivable.
  • Payroll management, including tabulation of accrued employee benefits.
  • Disbursement of checks for agency expenses.
  • Create financial reports that document overall profits and losses
  • Provide support for grant projects, including grant reporting and reimbursements.
  • Obtain necessary tax forms from new vendors and partners (W-9s, 1099s, etc.).
  • Process organization checks, facilitate two signatures on each check, and mail checks
  • Regular meetings with Executive Director around fiscal planning.

Administrative Management

  • Administers or oversees the administration of human resource programs including, but not limited to, compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
  • Recruits, interviews, hires, and trains new staff in the department.
  • Maintains the organization’s administrative policies and procedures manual.
  • Monitors and ensures the organizations compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and modifies policies and practices to maintain compliance.
  • Provide administrative support to the Foundation, Friends, and ‘Round the Mountain Boards.
  • Creates a work environment that encourages creative thinking and innovation; encourages staff to be open to applying innovative solutions, open exchange of ideas, and reasonable risk-taking.
  • Encourages, supports, and creates an environment that promotes employee engagement, collaboration, teamwork, integration, information and knowledge sharing.

Minimum Qualifications:

  • Education: Bachelor’s Degree with a concentration in administration, business administration, accounting or related field or an equivalent combination of training and experience will be considered in lieu of educational requirements.
  • A minimum of 10 years’ experience in financial management
  • A minimum of 5 years’ experience in human resources management
  • Excellent mathematical and analysis skills
  • Verbal and written communication skills to create reports and present them to others
  • Knowledge of analysis and financial software
  • Extensive experience with QuickBooks
  • Solid understanding of advanced bookkeeping and accounting payable/receivable principles
  • Superior project management skills with great organizational and time management skills and attention to detail
  • Positive attitude and strong interpersonal skills
  • Thorough and careful attention to details and accuracy
  • Able to work independently and collaboratively
  • Proficient computer skills (Word, Publisher, Excel, and Internet)
  • Ability to stand for up two hours
  • Ability to sit for up to two hours

 

Preferred Qualifications:

  • Prior experience should include involvement in day-to-day accounting functions (including federal and state grants), development and monitoring of governmental or corporate budgets, development of financial reports and forecasts, and financial administration.
  • State and federal grant accounting and reporting knowledge and/or experience
  • Experience in administrative support duties, workflow analyses, policy interpretation and application, fiscal processes, and in project management and presentation
  • Work in the tourism, nonprofit, and/or government industries.
  • Experience coordinating multiple projects simultaneously
  • Experience processing formal documents

 

Travel / Irregular Hour Requirements:

Travel: Occasional travel to meet with partners within Southwest Virginia.

Weeknight / Weekend Hours: Occasional for Special Events

 

HOW TO APPLY:

Send resume and cover letter to Kim Davis at kdavis@myswva.org

Open Until Filled; resumes will be reviewed immediately. No phone calls.

Friends of Southwest Virginia is an EEO/AA employer.

 

To apply for this job email your details to kdavis@myswva.org